After the retention period has expired, messages are removed from user mailboxes. A rule always includes a retention period.Ĥ) Retention period: the number of days that messages are available to users if users have not deleted forever. Messages match criteria that are in the rule (for example, users, terms used in messages, organizational units) and are retained for the retention period (if users haven’t deleted forever on their own). After expunge, the messages are not available in any system.ģ) Retention rule: a policy that sets a limit on the number of days that messages are available to users. Before expunging, Vault admins can still search for and display these messages in Vault.Ģ) Expunge: messages are permanently removed from Google systems, including Vault. These messages are then marked to be expunged. When users delete forever, messages are marked to be expunged from all Google systems.ġ) Remove: messages are removed from user mailboxes. After 30 days, Gmail’s normal behavior is to expunge emails from the trash.Ģ) Delete forever: users permanently delete messages from user mailboxes by emptying the trash users cannot recover these messages.
GOOGLE VAULT SERIES
This is part 1 of a series to help Google Apps Administrators to understand the basics of Google Vault.ġ) Delete: users move messages to the trash.
GOOGLE VAULT SOFTWARE
If you’ve never worked with this kind of software before it can be intimidating. Now that you’ve familiarized yourself with Google Vault, consider setting up Gmail accounts to get started with Google Workspace.Google Apps Vault is an add-on for Google Apps that lets you retain, archive, search, and export your organization’s email for your eDiscovery and compliance needs. Since Google Vault is integrated with other Google applications, you don’t need to worry about compatibility issues like you would with 3rd party data storage solutions.
Instead of cluttering your active Google Drive with message logs and outdated files, put them in the vault for indefinite, easily searchable storage. Google Drive Files (Docs, Spreadsheets, etc)Įssentially, Google Vault functions as a reliable backup solution for all of your Google Workspace projects.Google Vault is compatible with a variety of Google Workspace applications and data types: This data can include any file or document created in a Google Workspace application such as Google Sheets, Google Docs, etc. Instead of storing backups on a server or desktop, Google Vault offers a reliable, secure, and feature-rich mechanism for the storage of backup data.
Google Vault is useful for long-term data storage and retention. This data can then be searched and indexed, making it easy to review past Gmail correspondence based on criteria such as date, keyword, or email addresses. For example, archived Gmail records can be stored in Google Vault. Sophisticated eDiscovery tools make it easy to sift through large quantities of stored data, streamlining a variety of information gathering operations. By storing data in Google Vault, users can easily search for the information they need, and the information can be stored indefinitely. In this article we will review the purpose of Google Vault and explain its key features.Īs mentioned previously, Google Vault is primarily a long-term data storage service that is compatible with a variety of Google Workspace applications. While Google Drive functions as a temporary-to-long-term storage solution, Google Vault is primarily used to store large amounts of data for long-term purposes. Through the use of Google Vault, information from Google Workspace applications such as Gmail and Google Meet can be exported and retained indefinitely. Google Vault is an information management and discovery tool that is compatible with many different types of Google Workspace data.
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